General Studio Policies
Edgemoor Art Studio, Inc. complies with Virginia State Law, for with the most recently updated health guidance. We highly respect each and every family to make their own decisions for their child/teen.
Edgemoor teachers and program staff always have, and will continue to respect the decisions of each individual family. Our mission is to provide a welcoming, safe, and nurturing environment for every parent, student, and employee.
Restrooms are sanitized, and surfaces are cleaned frequently. Children wash hands with soap & water frequently. Classes/camps are 2-3 hours maximum duration.
For the 2023-2024 weekly classes and for Summer Camp Art Rocks! 2023, outside drop-off and pick up will continue. Only enrolled students/campers may enter the studio unless for pre-arranged tours. Snack is provided in classes and camps, but each child must please bring their own refillable water bottle, which will go home each day.
The water fountain is open for students to refill their own water bottles, but they must not drink from the water fountain. Staff members are supervising at all times.
No sickness allowed – if your child has a fever or symptoms of any illness, including frequent sneezing and coughing, please keep him/her at home and let us know how we may help. If your child becomes ill during any class or camp, your child will be assisted and comforted, and you will be required to pick up your child. We have CPR and First Aid trained staff in the facility. Please read all information on registration forms and in our Parent Portal.
Emails are sent from: email@example.com
Emails will be sent from:
Studio Food Allergy & Policies
Edgemoor Art Studio , Inc. is a peanut/tree nut free school and snacks are provided by program staff. Students/campers bring their own clearly labeled refillable water bottle.
All student online enrollment forms and payment authorizations are required to be updated annually in our Parent Portal, prior to each new studio school-year, in order to attend classes. Thank you.
We offer a school-year program September – June!
Tuition is based on a 36 week school year and is divided into 10 equal monthly installments, however, you may enroll at anytime during the school year. Registration and the first month’s tuition are due at registration. A child/teen enrolling in our art program is considered enrolled for the school year. Monthly payments are equal each month, regardless whether some months have 2, 3, 4. or 5 weeks or are shortened due to planned school breaks or holidays. The yearly amount is simply spread across 10 monthly installments. Tuition includes all instruction, materials, and snacks at each class. Holidays are factored into yearly tuition cost.
Please note our studio yearly schedule on the “Schedule” page on this site.
IMPORTANT: Studio emails are sent from: firstname.lastname@example.org
We welcome all families to enroll at any time during our school year program
$25 one- time FAMILY registration fee for NEW families only.
PAY IN FULL DISCOUNT:
5% discount for year payment in full and must be received by August 25th. No refunds or credits are given for early withdrawal or classes not taken. All tuition paid to the studio is non-refundable. Receipts and annual statements will be available to view and/or print in the parent portal. When you register online, your email is your portal access.
1st child no discount; all siblings receive a 10% discount (classes and camps).
MONTHLY TUITION BILLING AND PAYMENTS INFORMATION:
Monthly installment fees ( x 10 installments for the school-year classes) are processed automatically on the 25th of the month for the following months tuition. Families use the parent portal to view accounts, pay outstanding tuition fees, update card info, register for classes, etc.
There is a $10 fee for any transaction that requires us to reprocess your card manually, due to being declined for payment or for any other reason. We will send you an email confirmation of enrollment, upon receipt of your registration.
Families who enroll their children for classes or camps are required to read all studio emails to keep properly informed.
Timely payment is your responsibility and accounts must remain in good standing and all tuition payments current, in order for your child to attend classes.
We require 30-day written withdrawal notice via email at which time you will be charged one extra months tuition at the time we receive your notice. Due to our busy schedule, notifying a teacher or assistant by telephone is not an acceptable method for withdrawal. Please see us in person at outside drop off, or email us at email@example.com
We are not able to offer credits or refunds for missed classes beyond our ‘make-up’ policy as outlined. All tuition paid to the studio is non-refundable. If we cancel a class, you will be refunded in full. We reserve the right to cancel or reschedule any class or camp not meeting the minimum enrollment requirement.
Tuition is Non-Refundable; make-up classes are available according to our class make up policy. No refunds are available for summer classes or camp days not taken.
Refunds or credits cannot be given in the case of a missed class. A full refund will be given only in the event that Edgemoor Art Studio, Inc. cancels a session. We reserve the right to cancel any class not meeting minimum enrollment requirements – full refunds will be given in this case.
As long as you have paid your child’s tuition and your account is in good standing, you can take one make-up at the same class level for any missed classes within a period of one month. We ask that you please do your best to make all the classes, but we do understand that sometimes other circumstances happen. Make up classes are not guaranteed, but we strive to accommodate families when a child is unable to attend due to sickness or other emergency. Make-up classes cannot be carried over from one session to another semester. If your child is unable to attend his/her class, please try to give us 24 hours notice. Please note:
In order to not disturb the class, and to strictly observe our “STUDENTS ONLY” policy, ONLY registered students may remain in the studio. Thank you for your understanding.
Our classes are sized to ensure the maximum standard for students. Instruction is provided by a designated Lead Teacher and one to two Assistants. If a class becomes filled, we will place your child/children on a waiting list and notify you when space becomes available.
We take the safety of your children very seriously. An enrollment form (to be updated annually), must be completed and signed for each child registered prior to leaving your child in the studio. NO exceptions. We also provide a Parent Portal with 24/7 access. This is where you can update contact info, add or update billing info, register for other classes, etc. Parents/guardians are required to accompany students when arriving and departing and are required to sign in and out of the studio at every class. Older siblings may not drop off or pick up children unless they are 18 years or older, and the studio has been notified in writing of the name of an authorized individual. Any and all changes to the information contained on the enrollment form must be submitted in writing for said changes to take effect. We are unable to accommodate your child prior to class time as we are preparing materials for his/her class. Please pick up your child promptly at the end of class. Thank you.
We like to get messy with our creativity! Art overflows onto clothing! Please bring an old shirt in a gallon sized zip loc bag or similar for your child. Please have your child dressed appropriately for class.
We send out important notices regarding upcoming events, class happenings, and registration information throughout each session.
IMPORTANT: Please check your email regularly and please give us your most current email address. This can be done in the portal online. Please locate updates and information on our website and Facebook, before calling and requesting a return email. Emails are sent from firstname.lastname@example.org
We will be sending out important notices and information by email through the parent portal, and on our website and Facebook. Be sure to check our homepage frequently for these notices and reminders. We unfortunately DO NOT send out personal emails regarding schedules, weather announcements, etc.
When you register online, you may opt to receive studio text messages (only important announcements – such as inclement weather alerts are sent via EAS text messaging. Families may opt out anytime by logging into the Parent Portal.
INCLEMENT WEATHER CLOSINGS:
The studio generally follows PWCS for inclement weather closings but not always: EAS reserves the right to adjust this information for our studio location. If severe weather is imminent, a reminder message will be sent through the parent portal on our website, via SMS text message ( if you opted in) and on our Facebook page, announcing any closings by 2:30pm on the day of the inclement weather. It is your responsibility to check the parent portal and Social Media page for information. There are no make-ups for inclement weather unless in certain circumstances. In these cases you will be notified. Please check spam filters on your email provider to ensure that you are receiving our communications: email@example.com
Because the success of the studio is based on the interaction among the students and with the teacher, cell phones may NOT be used in class, unless in a verifiable emergency, and NO other electronic devices are permitted during class.
Temporary: We would welcome any recyclable donations for our classes and upcoming camps! TP and paper towel cardboard tubes, lace, ribbons, buttons, bottle tops, etc., are always accepted and appreciated! Thank you!